[NCDXA] Brainstorming session to develop a solution for the W3 Incoming QSL Bureau HQ Operations

Sun Feb 26 14:58:38 UTC 2023

Excellent approach, Jack.  The challenge is that a member needs to step up to be the Bureau Manager.
73,
FredW3ICM

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On Saturday, February 25, 2023, 8:03 PM, Jack Ference via NCDXA <ncdxa at ncdxa.org> wrote:

Hello All:
Below is a summary of a brainstorming session I had with myself on this topic.
 I think my suggestion in the bold text below should be considered a topic to be discussed at Monday's meeting.
Comments welcome.
Jack Ference, W3KX

Below are myinitial thoughts on how the W3 Bureau could be managed and operated. I believethe best approach is to have a Bureau Manager and one  or more Associate Managers to assist the BureauManager in carrying out his duties and to take action when the Bureau Manageris not available.

A key feature of this planis that a rotating team of 3-5 members, drawn from a pool of volunteers, not asingle individual, will be responsible for taking the incoming QSLs andindividually perform the “initial letter sort”. The sorted QSLs would be returnedto the Bureau Manager, then merged and prepared for distribution to thesorters. 

The success of thisapproach heavily relies on a team of committed volunteers to perform the“initial letter sort”. It is doubtful that there is any individual that wouldtake on this position alone. The focus of the conference call should be to recruitvolunteers to perform this important task.

The sorted QSLs would bestored and distributed by the Bureau Manager based on volume levels thatjustify mailing and/or face-to-face meetings.

Another importantassumption forming the basis for this plan is that the Bureau Manager will besolely responsible for overseeing the management and operation of the Bureau andinteract with ARRL Headquarters and the individual letter sorters will continueto operate and manage their work independently.

This is an initial plan. If implemented, experience over time will be used toadapt the Bureau methods and operations to meet current needs.
                                                                                                                             = End ]=
On Thu, Feb 23, 2023 at 10:23 AM Phillip Barsky <phillipbarsky at gmail.com> wrote:

To all,   At the strong suggestion of Tim, N3QE , we are calling for a group brainstorming session to develop possible solutions to house and operate the Subject HQ operations.  We need the collective expertise of the Sorters, the NCDXA members and PVRC members, who have great interest in furthering and continuing the operation of the HQ. Please bring your ideas to the meeting. It is hoped that the session will culminate in identifying various realistic options to satisfy the need of the HQ operations.  Thank you ahead for your thoughts, ideas and suggestions. The Zoom meeting info follows:__________________________________________________________________________________________________________________________Phil Barsky, K3EW, Ed Keubert, K5Ek and Howard Sherer, AE3T are inviting you to a scheduled Zoom meeting.  We need your participation at this most important meeting. 

Topic: NCDXA HQ Operations Brainstorming Session
Time: Feb 27, 2023 07:30 PM Eastern Time (US and Canada)

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-- 
Jack J. Ferencejackference at gmail.com _______________________________________________
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