[NCDXA] Brainstorming session to develop a solution for the W3 Incoming QSL Bureau HQ Operations

[Jack Ference]

Hello All:

Below is a summary of a brainstorming session I had with myself on this
topic.

 I think my suggestion in the *bold text *below should be considered a
topic to be discussed at Monday's meeting.

Comments welcome.

Jack Ference, W3KX

Below are my initial thoughts on how the W3 Bureau could be managed and
operated. I believe the best approach is to have a Bureau Manager and one
or more Associate Managers to assist the Bureau Manager in carrying out his
duties and to take action when the Bureau Manager is not available.



A key feature of this plan is that a rotating team of 3-5 members, drawn
from a pool of volunteers, not a single individual, will be responsible for
taking the incoming QSLs and individually perform the “initial letter
sort”. The sorted QSLs would be returned to the Bureau Manager, then merged
and prepared for distribution to the sorters.



*The success of this approach heavily relies on a team of committed
volunteers to perform the “initial letter sort”. It is doubtful that there
is any individual that would take on this position alone. The focus of the
conference call should be to recruit volunteers to perform this important
task.*



The sorted QSLs would be stored and distributed by the Bureau Manager based
on volume levels that justify mailing and/or face-to-face meetings.



Another important assumption forming the basis for this plan is that the
Bureau Manager will be solely responsible for overseeing the management and
operation of the Bureau and interact with ARRL Headquarters and the
individual letter sorters will continue to operate and manage their work
independently.



*This is an initial plan*. If implemented, experience over time will be
used to adapt the Bureau methods and operations to meet current needs.

                                                 = End ]=

On Thu, Feb 23, 2023 at 10:23 AM Phillip Barsky <phillipbarsky at gmail.com>
wrote:

> To all,   At the strong suggestion of Tim, N3QE , we are calling for a
> group brainstorming session to develop possible solutions to house and
> operate the Subject HQ operations.  We need the collective expertise of the
> Sorters, the NCDXA members and PVRC members, who have great interest in
> furthering and continuing the operation of the HQ. Please bring your ideas
> to the meeting. It is hoped that the session will culminate in identifying
> various realistic options to satisfy the need of the HQ operations.  Thank
> you ahead for your thoughts, ideas and suggestions. The Zoom meeting info
> follows:
>
> __________________________________________________________________________________________________________________________
> Phil Barsky, K3EW, Ed Keubert, K5Ek and Howard Sherer, AE3T are inviting
> you to a scheduled Zoom meeting.  We need your participation at this most
> important meeting.
>
> Topic: NCDXA HQ Operations Brainstorming Session
> Time: Feb 27, 2023 07:30 PM Eastern Time (US and Canada)
>
> Join Zoom Meeting
> https://us02web.zoom.us/j/87640850440?pwd=OEE3MVpGZTJZUFY1eGFrZGZGZFJiZz09
>
> Meeting ID: 876 4085 0440
> Passcode: 724519
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> +13126266799,,87640850440#,,,,*724519# US (Chicago)
>
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>

-- 
*Jack J. Ference*
jackference at gmail.com
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